Vacation Rental Agreement & Liability Waiver

Effective Date:

Property Management Company: Travel DRD (Free Land Vacations)

Contact: (954) 510-9310 | sales@traveldrd.com

1. Damage Deposit & Property Condition

1.1 Refundable Damage Deposit

A refundable damage deposit of $750.00 is required and will be held for the duration of your stay. This deposit will be fully refunded within seven (7) business days following your checkout, provided:

• No damage to property, furnishings, or equipment occurs beyond normal wear and tear
• No missing items are reported from the inventory checklist
• All house rules and policies outlined in this agreement are followed
• No excessive cleaning is required beyond standard checkout procedures
• No violations of noise ordinances, occupancy limits, or other local regulations

1.2 Property Inspection

You agree to conduct a thorough inspection of the property upon arrival and document the condition of all items listed in the digital inventory checklist. Any pre-existing damage, defects, or missing items must be reported to Travel DRD within 24 hours of check-in via:

• Email: sales@traveldrd.com
• Phone: (954) 510-9310
• Digital check-in form (preferred)

Failure to report pre-existing conditions within 24 hours may result in you being held responsible for those damages.

1.3 Damage Assessment & Deductions

If damages, missing items, or excessive cleaning are required after your stay, Travel DRD reserves the right to deduct repair, replacement, or cleaning costs from your damage deposit. You will receive:

• An itemized statement of charges
• Photographic evidence of damages
• Receipts or estimates for repair/replacement costs

If damages exceed the $750 deposit, you agree to pay the additional amount within 30 days of receiving the invoice.

2. Guest Responsibilities

1. Occupancy Limits: You agree to respect the maximum occupancy limit stated for your rental property. Exceeding this limit may result in immediate termination of your reservation without refund and forfeiture of your damage deposit.
2. Prohibited Activities: The following activities are strictly prohibited:
   • Smoking inside the property (designated outdoor areas only)
   • Hosting parties, events, or large gatherings without prior written approval
   • Using the property for commercial purposes, photo/video shoots, or events
   • Bringing pets without prior approval (if applicable)
   • Illegal activities of any kind
3. Noise & Neighborhood Respect: You agree to respect quiet hours (typically 10:00 PM – 8:00 AM) and maintain reasonable noise levels at all times. Complaints from neighbors may result in immediate eviction without refund.
4. Property Care: You agree to:
   • Treat the property and all furnishings with care
   • Report any damages, malfunctions, or maintenance issues immediately
   • Keep the property reasonably clean throughout your stay
   • Follow all appliance operating instructions provided
   • Secure doors, windows, and gates when leaving the property
5. Utilities & Appliances: You agree to use utilities and appliances responsibly. Excessive use, misuse, or intentional damage to HVAC systems, water heaters, pool equipment, or other utilities may result in additional charges.
6. Keys & Access: You are responsible for all keys, access codes, and entry devices provided. Lost keys or lockout services will be charged at $150 per occurrence.

3. Activity Waiver & Liability Release

3.1 Acknowledgment of Risk

I acknowledge that the rental property may include amenities such as swimming pools, hot tubs, grills, fire pits, bicycles, kayaks, paddle boards, gym equipment, game rooms, and other recreational facilities (collectively, "Amenities"). I understand and acknowledge that:

• Use of these Amenities involves inherent risks, including but not limited to: drowning, slipping, falling, burns, collisions, equipment malfunction, and serious injury or death
• I am voluntarily choosing to use these Amenities and assume all risks associated with their use
• I am responsible for supervising all minors under my care when using Amenities
• I will read and follow all posted safety instructions and warnings

3.2 Release of Liability

To the fullest extent permitted by law, I hereby release, waive, discharge, and covenant not to sue Travel DRD, Free Land Vacations, and their officers, employees, agents, and property owners (collectively, "Released Parties") from any and all liability, claims, demands, actions, and causes of action whatsoever arising out of or related to any loss, damage, or injury, including death, that may be sustained by me or any property belonging to me, whether caused by the negligence of the Released Parties or otherwise, while using the Amenities or while on the rental property premises.

3.3 Indemnification

I agree to indemnify and hold harmless the Released Parties from any loss, liability, damage, or costs, including attorney fees, that may be incurred due to my use of the Amenities or my presence on the property, whether caused by my negligence or otherwise.

3.4 Pool & Water Safety

If the property includes a pool, hot tub, or access to water features, I specifically acknowledge that:

• No lifeguard is on duty
• Children under 14 must be supervised by an adult at all times
• Diving is prohibited unless specifically marked as a diving area
• Pool rules and safety instructions must be followed at all times
• Alcohol and swimming is a dangerous combination
• I am responsible for ensuring all guests understand and follow pool safety rules

3.5 Medical & Physical Condition

I certify that I am physically fit and have no medical conditions that would prevent me from safely using the Amenities. I understand that I should consult with a physician before engaging in any strenuous physical activity.

4. Cancellation & Refund Policy

Cancellation by Guest:

• More than 30 days before check-in: Full refund minus 10% processing fee
• 14-30 days before check-in: 50% refund
• Less than 14 days before check-in: No refund

Cancellation by Travel DRD: If we must cancel your reservation due to unforeseen circumstances, you will receive a full refund or the option to reschedule to alternative dates.

5. Force Majeure

Travel DRD is not liable for failure to perform any obligation under this agreement if such failure is caused by events beyond our control, including but not limited to: natural disasters, hurricanes, severe weather, government orders, pandemics, utility failures, or acts of God. In such cases, we will work with you to reschedule or provide a prorated refund as appropriate.

6. Early Departure

No refunds will be provided for early departure or unused nights, regardless of the reason. We encourage you to purchase travel insurance to protect your investment.

7. Privacy & Photo Release

I grant Travel DRD permission to use any photographs or videos taken of the property during my stay for marketing and promotional purposes, provided no personally identifiable information or images of me or my guests are used without my explicit written consent.

8. Governing Law & Dispute Resolution

This agreement shall be governed by and construed in accordance with the laws of the State of Florida. Any disputes arising under this agreement shall first be subject to good-faith negotiation. If unresolved, disputes shall be submitted to binding arbitration in Broward County, Florida.

9. Entire Agreement

This agreement, along with the property-specific house rules and any attached addendums, constitutes the entire agreement between you and Travel DRD. No verbal promises or modifications are valid unless in writing and signed by both parties.

10. Severability

If any provision of this agreement is found to be unenforceable or invalid, that provision shall be limited or eliminated to the minimum extent necessary so that the remainder of this agreement shall remain in full force and effect.

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